General Ledger




Course Handouts


Course Resources 






    a.  The major objective, for using the Accounting Software, is to provide students exposure to the "real world" environment as relates to the methods utilized in performing accounting tasks for businesses.  Since most businesses use computer applications today, it only seems appropriate that we should demonstrate how those tasks are accomplished by computer, as well as manually.

     b.  Secondly, it will give students an opportunity to learn computer applications (at least for accounting purposes) that can be applied now if you are currently employed, or can be carried with you as experience when entering the workforce in the future.

NoteThe General Ledger problems, that will be provided during the course, are optional and may be substituted for selected assigned problems utilized  in the textbook publisher's homework system.



General Operating Instructions


    a.  We will continue to use the General Ledger software from a previous textbook edition.  Therefore, I have
established a different set of similar problems for your computer assignments
I will provide you a handout for
each of those problems
(these optional problems are not in the current textbook).

     b.  As you work the assigned computer problems, using the General Ledger Software, the specific instructions for each problem will be found by clicking on the "Browser" toolbar button. These instructions differ from those found in any textbook, in most cases, since textbook procedures are developed for completing all problems manually.

     c.  The step-by-step instructions, provided by clicking the "Browser" button, should be adequate for completing most of the assignments. Once the instructions are on the screen, you may want to print them for quick reference. Otherwise, you may still click on the "Browser" toolbar button at any time to return to the problem instructions.

     d.  If you complete these problems, as a substitute for any of the original assigned homework, then turn in these problems on a CD, flash drive, or through an e-mail for grading.


General Ledger Software Orientation


     a.  Financial Accounting Classes. I will conduct a demonstration on the use of the General Ledger software, during the second week of the semester. The specific date and time will be announced at the beginning of the semester. 

     b.  This software must be run on your personal computer, since it is not presently available in any on-campus computer labs.  This software will function only on a Microsoft Windows based PC.




Supplemental General Ledger Operating Procedures


     a. The General Operating Procedures provided through the software "Browser" process does not provide the detailed instructions for entering the problem transactions, printing reports, and other functions. Therefore, I have developed a set of detailed instructions, with screen illustrations, to assist anyone that desires additional help in accomplishing the assigned problems.

     b. Copies of the procedures are posted here for downloading, viewing, or printing. Separate instructions are provided for utilizing the Special Journals. Click on the desired format to download a copy of the applicable procedures. 

Because of their size, the PDF Format files are in Zip form.  You will need to extract them, using WinZip after downloading, to get them in a usable form.

WordPerfect Format

 General Journal Procedures

WordPerfect Format

 Special Journal Procedures

PDF Format 

 General Journal Procedures

PDF Format 

 Special Journal Procedures




Temporary Postings



General Ledger Software

You may download the General Ledger software files by clicking on each of the individual file icons below. You need both files to install the software.  I recommend that you put these two files in a separate folder titled "General Ledger".  Once you have the programs downloaded and in a folder, double-click only on the Setup file to install the General Ledger software.

                                                                 Setup                        ShelExec

This software was developed for the Windows XP Operating System.  Therefore, to make it function properly under Vista, Windows 7,  Windows 8, or Windows 10, follow the compatibility fix provided below.

I recommend you put a PASS icon on the desktop of your computer.  To accomplish this, download a copy of the instructions by clicking on the icon below, representing the operating system on your computer.

          Windows XP, Vista, 7, & 8                                   Windows 10



Windows Operating System (OS) Compatibility

The General Ledger software was developed for the Microsoft XP operating system.  All aspects of the software operates properly, with one exception.  There is a compatibility issue with the report printing function .   To get the software to successfully print under the newer operating systems, you will need to go through the additional following three steps in the software initiation process. 

1.  Before running the program, right-click the PASS program icon and go to Properties>Compatibility> and then
     check the Compatibility Box and select Windows XP ( Service Pack 2) or Windows XP (Service Pack 3).

2.  At the bottom of the Compatibility Menu you will also find a Privilege Level area.  Make sure you check the
     box titled "Run this program as an administrator."   Running as Administrator is a key element.

3.  Click the "Apply" button at the bottom of the menu and then "OK" your way out.

     By following these three steps, it will allow you to use all aspects of the general ledger software.  


Homework Report Printing

When printing reports for the PASS computer general ledger homework problems, always print a General Journal, since that journal is used to check solutions.  The browser instructions do not always tell you to print this journal.






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